Teams
Build serving teams, put them on Sunday's service, and fill the schedule from the grid. Covers conflicts, what volunteers see on a computer, a phone, email and Telegram, and how team leaders keep the schedule full.
All lessons 19 lessons, about 14 min
- 1
Create a Serving TeamCreate a serving team in TimelyChurch in under a minute, so you can add positions and start scheduling volunteers for worship, ushers, kids and tech. - 2
Add Positions to a TeamPositions are what make a team schedulable: Drums, Greeter, Camera Operator. Here's how to add one to a team, in about a minute. - 3
Designate a Team LeaderEvery team needs someone who can manage it day to day. - 4
Add a Volunteer to a Team and Assign a PositionGet a volunteer onto a team and lock in the position they serve, in two quick steps. - 5
Set Up Auto-Scheduling for a Team - 6
Build a Serving Schedule TemplateStop rebuilding the same list of positions every Sunday. Save it once as a template, and TimelyChurch can add it to every new service for you. - 7
Give a Worship Team Access to the Song LibraryLeading a worship team can come with the Song Library automatically, with no separate account role to hand out. - 8
Open the Service Scheduling GridOne screen shows every volunteer, every upcoming service, and who's confirmed, pending or free. - 9
Schedule a Volunteer Into an Open PositionClick a volunteer's cell under a service, pick the open position, and they're invited to serve, with no separate form. - 10Auto-Fill a Week's Open Positions
- 11
Resolve a Double-Booking ConflictTimelyChurch warns you before you schedule someone who's already serving somewhere else at the same time. - 12
Mark a Volunteer Unavailable From the GridKnow a volunteer is away that day? Block them right from the grid, so nobody schedules them and Auto-fill skips them. - 13
Reinvite or Clear a Declined VolunteerSomeone said no. Here's how to ask them again, or clear their no off the grid so the slot can go to someone else. - 14
Export and Print the Serving SchedulePrint a clean serving schedule for the greeter table, the green room or the hallway board, using the same team and weeks you're already viewing. - 15
Find Your Serving Schedule in the Member PortalEvery volunteer gets one page for everything they're scheduled to do, and this video shows where to find it. - 16
Confirm or Decline From the PortalTwo buttons, right on your schedule. Say yes or no to a serving request in one click, and tell your leader why if you can't make it. - 17
Set Your Blockout DatesGoing out of town? Mark the Sundays you can't serve, so nobody schedules you and Auto-fill skips you. - 18
Set Your Serving PreferencesTell TimelyChurch which days and times you prefer, how often you want to serve, and whether Auto-fill should consider you at all. - 19
Propose a Shift SwapCan't make your date, but a teammate is serving another week?